Your Road to Ballparks — everything coaches and parents need from the moment you register to the moment you walk off the field on championship Friday. Schedules, hotels, payments, add-ons, sample weeks, and the people you can call when you have a question.
From the day your deposit lands to the day you check in — here's the timeline most teams follow.
Confirm your 14-player roster in EventConnect. Coaches finalize the 4-coach list. Book hotels through HousingConnect if your team is 75+ miles away (8 room-nights minimum). Confirm flight or drive plans.
Browse the EventConnect add-on catalog: Family Feast tickets, photography packages, trading cards, linen tiers, SDC/White Water tickets. Trading-card art deadlines hit two weeks before tournament week.
Schedules post to EventConnect about a week out. Final balance due per your payment plan. Check the packing list (cleats, helmets, gloves, water bottles, sunblock, the small stuff). Coaches confirm pin trading inventory if you brought your own.
Pull up to the campus, hospitality checks your team in, hands over suite keys. Players walk to their suite — custom jerseys and hats already hung in pro-style lockers with their names on them. Opening ceremonies that night under the lights.
Need a full packing list? Sample schedule PDFs and a printable team packing list are inside EventConnect under your team's dashboard. Call (417) 464-6333 if anything's unclear.
Everything operational lives in EventConnect — your registration platform. Sign in to your team account to manage rosters, view schedules, book housing, and pay balances.
Pick your tournament, lock in your age group, and reserve your spot with the $1,000 deposit. Confirmation email goes to the head coach. Your EventConnect team dashboard opens up the moment registration clears.
Add players inside your dashboard. EventConnect emails each family directly — they fill in profiles, sizes, and emergency contacts on their own. Coaches don't chase down forms.
Hotels through HousingConnect, vacation rentals through Thousand Hills, all surfaced inside your dashboard. Single checkout, same payment plan as the tournament balance — no separate cancellation policies to track.
Design your custom jerseys and hats with Triton. Order trading cards, photography packages, Family Feast tickets, theme-park tickets, and team merch — all from the same dashboard, all on one bill.
Walk-through: log in, find your team, filter by date and field.
Walk-through: HousingConnect, room blocks, 8-night minimum, payment.
Walk-through: payment plan, due dates, split payments across coaches.
Coaches don't chase down forms. Add each family's email and EventConnect sends parents a direct invite to enroll their player. Once everyone's in, you're ready for the next step.
Open the Roster tab in your EventConnect dashboard. Add a row for each player — name and a parent's email is all you need to send the invite.
Parents get an email with a secure enrollment link. One email per player. Re-send from the dashboard if anyone misses it.
Each family fills in the player profile — date of birth, jersey number, position, sizes, emergency contact, and waivers — directly through the link. Coach sees the green checkmark as each one comes in.
Once every player is enrolled, the roster's ready. Coach gets a confirmation email and the dashboard advances you to accommodations.
Two great options: the brand-new Element Hotel right next door to campus, and Thousand Hills Vacations rentals (cabins, golf-course villas, lakefront homes) through our API partnership.
Brand-new property right next door to the Ballparks campus. Walk across the parking lot to the field. Free breakfast, pool, full kitchens in suites. Best option for families who want zero drive time.
Book via EC
Multi-bedroom mountain cabins next to the campus. Sleeps 6–10. Hot tubs, full kitchens, mountain views. Great for multi-family bookings.
Book via EC
Villas and condos on the Thousand Hills golf course — minutes from campus. Walk-out patios, golf-course views. Dads who play golf book these.
Book via EC
Lakefront properties on Table Rock Lake — boat docks, swim platforms, lake views. About 15 minutes from campus. Best for families who want a vacation alongside the tournament.
Book via ECInside your EC team dashboard, the Thousand Hills API surfaces all available units for your tournament week. Filter by bedroom count, distance, amenities.
Single checkout. Same payment plan as your tournament balance. No separate Vrbo/Airbnb account, no separate cancellation policy to track.
Confirmation, address, gate code, parking instructions all sit in EC. Drive in, find the spot, walk to the field.
Every team at a weeklong tournament gets custom-designed jerseys and hats — included in the tournament package. We partner with Triton to handle the design, production, and delivery. Jerseys and hats are waiting in the team suite Saturday afternoon when you arrive. Players take them home.
Team name & lettering. Front and back. Pick your team name, mascot, or city callout.
Player names & numbers. Above the jersey number. Numbers on the front and back. Pulled from the locked roster.
Team colors. Pick a primary, secondary, and accent. Triton's catalog covers most MLB-style schemes.
Logo or crest. Upload your team logo at high resolution, or pick from Triton's stock baseball-club marks.
Matching hats. Embroidered with your logo or wordmark. Shipped with the jerseys.
From your EC team dashboard, open Triton Designer. Pick a base template, choose colors, drop in your team name.
Upload your logo (PNG/SVG). Player names and numbers pull from your locked roster automatically — Triton lays them out on the jersey back.
Coaches collect sizes from each family. Triton offers Youth XS – Adult XL across the line. Final size sheet goes in with the design.
Triton ships the order directly to the campus. Hospitality hangs jerseys in pro-style lockers and stacks hats on the shelf above before your team arrives.
Design deadline: Triton needs the final design + size sheet two weeks before your tournament — same window as roster lock. Late submissions can still go through, but at expedited shipping cost. Start your design in EventConnect →
Professional design. Real photo. Your player's name, position, season stats. Players trade them all week. Families keep them forever.
Order deadlines hit two weeks before your tournament. Late orders may not arrive in time for trading.
Enough for a small team trade and a stack to take home. Most popular for first-timers.
Order in ECTrade with your entire team and family. Spare cards for grandparents and siblings.
Order in ECTrade across opposing teams all week. Most-traded tier — players come home with cards from every team they played.
Order in ECThe all-in. Trade with every team. Send cards home with grandparents, family friends, the coach. Pin-trading-style.
Order in ECA team of staff photographers covers every field, every Skills Competition, every Home Run Derby swing, Opening Ceremonies, and championship Friday. Action shots, posed team photos, locker-room reveals, and Media Day headshots — uploaded to a private team gallery as the week unfolds.
Action photography. Every game, every field. Posted to your team gallery within 24 hours.
Team & individual portraits. Studio-style portraits on Media Day. Posed team photo on the main field.
Opening Ceremonies + Home Run Derby. Marquee-moment coverage — your player on the big field.
Championship coverage. Trophy presentation, family-on-the-field, and the moment.
Unlimited high-resolution downloads from your player's full week — every game, every event. Sharable family link.
Order in ECDigital gallery plus a curated print package — team photo, individual portrait, signature action shot. Shipped after the tournament.
Order in ECFull digital gallery, print package, and a custom hardcover memory book of your player's week — designed and shipped to you.
Order in ECOrder any time during the week. The gallery goes live Sunday — pick the package after you see the early shots. Photos from Skills, Home Run Derby, and championship Friday upload through the weekend after.
Browse what's available in EventConnect. Order through your team dashboard — no separate cart, no separate checkout.
Three levels of linen service for team suites — basic, premium, deluxe. Adds towels, sheets, and turndown options.
Order in EC
Mid-week dinner with players, coaches, parents, and siblings. Long tables. Catered. Family Feast tickets sold per person.
Order in EC
Discount tickets to Silver Dollar City — perfect for the Thursday off-day during weeklong tournaments. Group rates available.
Order in EC
Discount tickets to White Water — Branson's water park. Group rates. Family favorite for hot summer afternoons.
Order in EC
Reserve Operation Laser Tag for your team during off-hours. 30-minute themed sessions. Pre-purchase saves the per-player rate.
Order in EC
Pre-order tournament merch (t-shirts, hats, hoodies) before you arrive. Sized and ready to pick up at the Pro Shop.
Order in ECFull add-on catalog (with current pricing) lives inside your EventConnect team dashboard. Browse, add to cart, pay through the same plan you use for tournament balance.
SGF is 45 minutes from campus. STL is the major-hub backup. Most teams fly in, pick up a rental, and they're parking at the field by lunch.
The everyday choice. Direct flights from Dallas, Atlanta, Denver, Chicago, Houston, Charlotte, Nashville. Rental cars on-site. 45-minute drive south on US-65 to the campus.
The hub option if SGF connections don't work. More direct flights from coast cities. ~3-hour drive south to Branson.
Driving in? Coach buses and team vans park free on campus during tournament week. Campus address: 1000 Pat Nash Drive, Branson MO 65616.
Sample weeks below — the games, the Branson activities, the meals. Plus three things every family wants before they pack: the full attractions portal, the discount boat rental, and discounted theme park tickets.
Branson's full attractions catalog with discount tickets curated for BPoA families — Silver Dollar City, theme parks, dinner shows, Titanic, tubing, the works. Discounts hold for your tournament week.
Open the Portal
Tournament-team discount on pontoon rentals through RockLane Marina — Branson's go-to Table Rock Lake pontoon partner. Best Thursday-off-day move for a family that wants the lake.
See DiscountSilver Dollar City and White Water. Discount tickets through EventConnect — same checkout as your tournament balance. Players already have 5-day passes to White Water included with the package.
Order in ECThe fast answers. For anything not covered, the hospitality line is (417) 464-6333.
Two dedicated team-concierge staff on campus for every tournament week — answering questions, making reservations, fixing the things that come up. Plus the 24-hour hospitality desk.
Lead concierge. Restaurant reservations, lake activities, off-day planning, special-occasion arrangements. The person every returning coach asks for by name.
Family-side concierge. Sibling activity planning, photography questions, trading-card last-minutes, the I-forgot-something errand list. Knows every family by Tuesday.
Main line. Hospitality. Operations. Coach questions. Family questions. The fastest way to reach us during tournament week.
For non-urgent questions — schedule changes, add-on orders, payment plan adjustments. We reply within one business day.
Walk up to the hospitality desk during tournament week. Lost keys, suite issues, packing list questions, where-do-I-go questions. We've got someone there.
For EventConnect platform issues (login, payments, registration), use the EC chat support inside the app. For BPoA-specific questions (fields, weather, hospitality, suites), call us first.
